SC Minutes (02/09/13)

NUTHURST PARISH NEIGHBOURHOOD PLAN

MINUTES OF MEETING OF THE STEERING COMMITTEE

held on the 2nd September 2013 at

COPSALE VILLAGE HALL, Copsale

Commencing at 8.00pm

PRESENT

O. Hydes (Chairman), J. Le Rosignol, R. Webber,

 D.Livingstone, Paul Lusty, P.Bullen, P.Smith, F.Brennan, R.Cato,

Two members of the public were also present

 

 

01/0913   WELCOME & INTRODUCTIONS

OH welcomed everyone. Each member introduced themselves.

 

02/0813   APOLOGIES FOR ABSENCE

were received from T.Russell who has resigned from the Committee and the CILE Focus Group.

 

03/0813   CHAIRMAN INTRODUCTORY REMARKS

OH revisited by request from all those present to explain the procedures laid down in the formulation of a Neighbourhood plan. In addition OH explained the code of conduct of members in meetings and distributed a note on effective committee working.

 

04/0913 ELECTION OF OFFICERS.

The following members were duly elected

Vice Chairman – Paddy Bullen

Secretary – Richard Webber

It was agreed John Le Rosignol would act as vice secretary in the absence of RW.

Treasurer – Frank Brennan

Publicity Officer – Paul Lusty

 

05/0913 COMMITTEE VACANCIES

OH informed the committee that there were two vacancies on the Steering Committee and pointed out that the rationale meant that replacement representatives should come from Mannings Heath and Monks Gate. He had asked Tim Russell and Ann Gafney, the Parish Councillor for Monks Gate, to suggest a possible replacement but no one had been put forward. It was generally felt that the Committee should be formed with experienced members and to be at full strength.

The following people were discussed Melanie Kenny from Copsale who could represent Monks Gate and Simon Hurst from Mannings Heath who could take on the representation of the Community Infrastructure & Local Economy Focus Group

 

 

 

 

within the SC or Martin Large, Alan Langford or Chris Beer also from Mannings Heath.

Melanie Kenny was proposed by RW and seconded by PS and was duly elected

Simon Hurst was proposed by OH and was duly elected by a show of hands. Martin Large would be a reserve if any one else dropped out from Mannings Heath.

 

06/0913 TERMS OF REFERENCE FOR STEERING COMMITTEE

The Terms of Reference for the Steering Committee were duly agreed with the proviso that changes could be made with the approval of the Committee.

 

07/0913 TERMS OF REFERENCE FOR FOCUS GROUPS

The Terms of Reference for the Focus Groups were duly agreed with the same SC proviso.

 

08/0913 FOCUS GROUP REPORTS

OH advised that meetings of 2 groups would take place on the 10th September in Copsale Hall and that he would address the groups collectively before the meetings. DL was arranging the T&T group post the 10th September.

RW had submitted minutes of the FE&C meeting held on the 22nd August 2013 and highlighted two points that were raised by the Group 1.The need for a public survey and 2.The need for a common filing of reports and other relevant documents electronically and accessible by all.

JLR recommended that AiRS were present to talk to the FG’s. RW to arrange.

OH requested FG’s to list any information required from public bodies, so that only one approach was made to each public body.

 

09/0913 PUBLIC FORUM

Valerie Court, Chairman of the Parish Council informed the committee of the procedure taken with a public survey for the Parish Action Plan and offered assistance to focus Groups on environmental and other matters.

Duncan England HDC’s Parish Councillor for Nuthurst informed the committee that HDC were including Nuthurst NP in the first 6 applications to be published for the statutory consultation process on the 9th September approval would be given at the end of the 6 week process. He also stated that he had raised the matter of a grant and was advised this was with HDC’s CEO for consideration and a decision.

 

10/0913   TIMESCALES

It was generally agreed that speed was of the essence, to at least have a draft plan in place within a year.

RC stated to achieve that we would need to have a timing schedule both for SC and FG’s with defined goals. It was agreed a sub committee of 3 RC, OH, JLR would meet to submit their recommendations at the next SC meeting.

 

11/0913 COMMUNICATIONS AND INFORMATION SHARING

It was generally agreed the need of a document sharing system between all interested parties and external communications. OH suggested this could be part of the remit of the sub-committee in 10/0913. RC indicated that MHAG had a document sharing system. OH would ask Simon Hurst to follow up.

 

 

12/0913 MATTERS TO BE RAISED FROM MEMBERS AT THE NEXT MEETING

There were no matters to be raised

 

13/0913 DATE OF NEXT MEETING

Dates for all subsequent meeting were circulated. The next meeting is to be Tuesday 24th September 2013 at 8pm Copsale Village Hall.

 

OH declared the meeting closed at 9.58pm

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